Major hospital processes in hospitals such as diagnosis and treatment cannot work without the availability of medical supplies. Doctors may have the willingness to give the best service at heart but that is not enough when medical supplies are not available. The availability of quality medical supplies from the complex machinery to simple equipment such as needles and syringes determines the quality of medical service that a hospital provides. Even the most experienced professionals cannot give the best services when the required equipment is not available.
Like any other organizations, hospitals are also struggling in using their supplies in a manner that will provide maximum benefits. Hospitals have an obligation to provide quality services to clients under tight budgets. Close monitoring of medical supplies is very essential in avoiding mistakes such as the use of expired medical supplies that can have catastrophic results. Proper use of medical supplies such as syringes and needles reduces wastage and enhance safety. Hospitals can accurately track the medical equipment they possess to avoid cases of misuse, damage or theft by managing their clinical inventory properly.
The standardization of medical supplies works very well in improving their use. Wastage of new supplies is very common when buyers find out that they are not compatible with the available equipment. A good example of such a situation is when a new supply of needles is found incompatible with the available syringes. Medical practitioners can also waste medical supplies when as they try to familiarize themselves with the new equipment. When standard equipment is used, the users will not need the costly regular trainings on how to use new equipment.
It is easier to track medical supplies that are stored in an easily accessible single store. The possibility of reordering new medical supplies when the previous ones are not yet finished is minimized by proper storage. There is a high possibility for medical practitioners to request for new medical supplies at times when they cannot find the equipment they need especially during emergency times. Supplies that are stored in obscure storage places are more likely to expire before use because they are rarely tracked. labeling the storage spaces is also important because it makes the process of finding needed equipment easier and fast.
Medical supplies management can be enhanced through simplification of the inventory systems. The inventory management systems can be improved through automation that reduces the occurrence of costly human errors. Efficiency in hospital inventory systems is beneficial in enhancing ordering process monitoring and reducing errors such as stock outs that can be caused by mistakes in the ordering process..